Planning and Forecasting

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Both Planning and Forecasting are basic and most important managerial activity. They are closely related to each other.

Planning gives answer to how, when and what to be done. It is a goal oriented activity which designs future course of action and provides future environment of organization.

As future is uncertain, planners are forced to make some assumptions. This assumption related to future is called forecasting which is based on facts, past trend, economic condition and information.

What is planning?

Planning is the process of thinking about the future course of action which is required to achieve a specific goal. It explains about what course of action is required to be taken, when is the right time, by whom and where. Also, it explains the best scenario, the worst scenario, and the most expected case etc.

Steps of planning:
– Identifying goal.
– Selecting strategies to achieve the goal.
– Arranging required resources.
– Create a timeline.
– Determine assessment and tracking method.
– Finalize a plan.
– Distribute the task among involved people.
– Implement and monitor all steps carefully.

Types of planning

Operational planning

It refers to the planning which are made by lower level and managers. For e.g., Planning made by a manager for the daily task of the department by using information from high level.

Tactical planning

It refers to the planning which is made to support strategic plan relevant to the different area of the organization. It is related to the lower level of departments to fulfill their strategic plan. Example, for increasing productivity of cakes, testing a new process for making cakes which takes shorter period, which will ultimately help to increase productivity of the organization.

Strategic planning

It refers to the planning which are made by Top level managers, such as presidents or CEO’s for the long term goals of the organization. Top level managers look ahead to where the organization will be from in two years, five years etc.
Planning in such a way that organization increases its productivity, profitability, increases customer relation, boosted return on investment etc.

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What is forecasting?

Forecasting is process of using past and present data and analysis of trends for predictions of the future. It helps the organization to cope with the future uncertainties. It is more advanced term of prediction.

Forecasting is done with certain assumption based on the experience of management, their knowledge, and judgment. An error in assumptions may result in forecasting error.

Steps in forecasting:
– Analyzing and understanding the problem
– Developing strong foundation
– Collecting and analyzing relevant data
– Estimating future events.
– Finding reason for poor performance.
– Continuous follow up

Types of forecasting

Qualitative and quantitative forecasting method

Personal opinion based forecasting is qualitative method whereas; forecasting based on past numerical data is quantitative forecasting.

Naive forecasting method

In this method, last year’s actual are used as present period’s forecast, without trying to adjust them.

Judgmental forecasting method

This method of forecasting is based on subjective estimates and intuition. The Statistical survey, the Delphi method, composite forecast all are judgmental forecasting.

Time series forecasting method

In this method, a group of data is recorded over a specific time period. Most of the time past patterns repeats in the future. This method is used to make a long term forecast like 5 years, 10 years, and 15 years. Moving average, exponential smoothing, trend analysis all are time series forecasting.

Summary of Planning vs. Forecast

Planning and forecasting both are related to the future events. However, Forecasting provides a base for planning and plays a vital role in process of planning.
Planning is based on objective, performance and relevant information which require making a plan. Whereas, forecasting is based on a certain degree of guess and assumption of a particular event.
Planning stresses on facts and expectation. Forecasting, on the other hand, based on Facts and some assumptions on the basis of past and current performance.
Planning is the responsibility of top level managers. While forecasting is done by different level of managers, analysts, and experts employed by the organization.